DS-2004 Notification of Appointment of Foreign Government Employee – Fillable PDF

The U.S. Department of State requires foreign governments to submit Form DS‑2004 when appointing an employee to a U.S. diplomatic mission. This form records the employee’s name, title, mission address, and other essential details.

What is Form DS‑2004?

Form DS‑2004, Notification of Appointment of Foreign Government Employee, is used by embassies, consulates, and other foreign missions to officially notify the U.S. State Department of a new staff appointment. The form must be completed in English and submitted electronically or on paper.

How to Complete the DS‑2004 Online with Formize

Instead of downloading the PDF and editing it manually, you can fill the form directly on our site using the Formize PDF Filler app. Follow these simple steps:

1. Click the "Fill out this form" button below.
2. Wait a few seconds while the Formize PDF Filler loads the DS‑2004 template.
3. Enter all required information in the fillable fields (mission name, employee details, contact info, etc.).
4. Review the completed form for accuracy.
5. Save the filled PDF or download it to attach to your email submission.

Common Mistakes to Avoid

• Leaving fields blank: Every field marked with an asterisk (*) is mandatory.
• Using the wrong mission address: Verify the official address of the foreign mission before entering it.
• Incorrect date format: Use MM/DD/YYYY as required by the instructions.
• Mismatched signatures: The appointing authority must sign exactly as shown on the form.

Submission & Follow‑Up

Once the form is completed, email the PDF to the designated State Department contact listed in the instructions, or upload it through the official e‑forms portal. Keep a copy for your records and confirm receipt with the mission’s liaison officer.

Need the original PDF for reference? Download the official DS‑2004 PDF directly from the U.S. State Department.