DS-2026 Hotel & Restaurant Report – Fillable PDF Form

The DS-2026 Hotel and Restaurant Report is the official Department of State form used by civilian federal agencies to calculate maximum travel allowances for official trips. This fillable PDF lets you enter data quickly, avoid manual errors, and submit a compliant report.

What Is the DS-2026 Form?

DS-2026 collects detailed information about lodging, meals, and incidental expenses incurred during a government‑approved trip. The form is required under Sections 070 and 920 of the Department of State Standardized Regulations (DSSR). Uniformed Service members follow Appendix M, but the core fields are the same.

How to Complete the DS-2026 Online with Formize

Instead of downloading the PDF and opening a separate editor, simply click the “Fill out this form” button on this page. The Formize PDF Filler app loads in your browser, presenting an intuitive, web‑based interface:

1. Click Fill out this form below.
2. Wait a few seconds while the Formize PDF Filler loads.
3. Enter the requested travel details in each field.
4. Use the auto‑save feature to keep your work safe.
5. When finished, click Download Completed PDF and send it to your agency’s travel office.

Common Mistakes & Tips for a Clean Submission

• Incorrect dates: Verify arrival and departure dates match official orders.
• Missing receipts: Attach electronic copies of hotel and restaurant receipts as required.
• Currency conversion errors: Use the official exchange rate for foreign trips.
• Over‑ or under‑reporting allowances: Follow the DSSR tables for per‑diem rates.

Where to Submit the Completed Report

After you download the filled PDF, forward it to your agency’s travel administrator or upload it to the designated travel portal. Keep a copy for your records in case of audit.

Need the original PDF? Download DS-2026 PDF directly.