Form W‑3 (PR) – Fillable Puerto Rico Transmittal of Withholding Statements

The Form W‑3 (PR) is the transmittal sheet that Puerto Rico employers use to summarize all employee W‑2 (PR) information before sending it to the Social Security Administration (SSA) and the IRS. This fillable PDF lets you complete the form online, avoid manual errors, and stay compliant with federal reporting rules.

What Is Form W‑3 (PR) and Who Needs It?

Form W‑3 (PR) is required for every employer who files Puerto Rico W‑2 (PR) statements. It consolidates totals for wages, tax withheld, and other required fields, serving as the official cover sheet for the SSA’s electronic filing system.

How to Fill Out Form W‑3 (PR) Using Formize

Instead of downloading the PDF and opening a separate editor, simply click the "Fill out this form" button on this page. The Formize PDF Filler app loads in your browser, letting you type directly into each field, add signatures, and save a copy.

Common Mistakes & Tips for Accurate Filing

• Incorrect totals: Double‑check that the sum of all employee wages matches the total shown on the W‑3.
• Missing employer EIN: The Employer Identification Number must be entered exactly as it appears on your IRS notice.
• Wrong filing year: Ensure the box for the tax year reflects the correct calendar year.
• Signature errors: Use the electronic signature tool in Formize; a handwritten signature is not required for electronic filing.

Where to Submit the Completed Form

After you finish, you can:

1. Export the filled PDF and upload it via the SSA’s Business Services Online (BSO) portal.
2. Print the form and mail it to the address listed in the SSA’s filing instructions (only if you choose paper filing).

Electronic filing is strongly encouraged to avoid penalties for un‑scannable documents.