Form W-2, also known as the Wage and Tax Statement, is a form issued by employers to report wages paid to their employees and the amount of taxes withheld from those wages. It is used to provide information to the Internal Revenue Service (IRS) about an employee's income and taxes paid.

When is the deadline for employers to issue Forms W-2 to employees?

Employers are required to issue Forms W-2 to their employees no later than January 31st of the following year. However, if an employee requests a copy of their form by January 31st, the employer must provide it by that date.

What is a substitute Form W-2?

A substitute Form W-2 is a copy of the original Form W-2 that employers may issue when they do not have access to the IRS e-file system. It must include all of the same information as the official form and be in a format approved by the IRS.

A Form W-2c, also known as the Corrected Wage and Tax Statement, is used to correct errors or omissions on a previous Form W-2. It is issued by employers when they discover that an error was made in reporting an employee's wages or taxes withheld.

What is the difference between an EIN and a TIN?

An EIN, or Employer Identification Number, is a unique number assigned by the IRS to businesses for tax purposes. A TIN, or Taxpayer Identification Number, refers to any of several different identification numbers issued by the IRS, including the EIN.

What information does a Form 1099-MISC report?

A Form 1099-MISC reports various types of non-employee compensation, such as rent, royalties, prizes, and awards. It is used by payers to report payments made to independent contractors or other recipients who are not considered employees.

What information does a Form W-2 contain?

A Form W-2 contains various pieces of information, including the name, address, and Social Security number of both the employer and the employee. It also includes the wages earned by the employee, tips received if any, state and local taxes withheld, Medicare and Social Security taxes withheld, and other relevant information.

Form W-3

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Transmittal of Wage and Tax Statements

Rev. 2024

The document provides instructions for employers on how to file Forms W-2 and W-3 electronically or manually with the Social Security Administration (SSA) for the tax year 2024. Employers can create fillable versions of these forms online, print them for filing with state or local governments and for record keeping, and order official IRS information returns from IRS' Online Ordering page. The document also includes important notes on penalties for non-scannable forms and the requirement to provide Copy B and other black copies to recipients. Instructions for e-filing and paper filing are provided, with different deadlines and addresses for submission.

Instructions

Instructions for Forms W-2 and W-3 - General Instructions for Forms W-2 and W-3, (Including Forms W-2AS, W-2CM, W-2GU, W-2VI, W-3SS, W-2c, and W-3c)

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FAQ

What is a Form W-2?
Form W-2, also known as the Wage and Tax Statement, is a form issued by employers to report wages paid to their employees and the amount of taxes withheld from those wages. It is used to provide information to the Internal Revenue Service (IRS) about an employee's income and taxes paid.
When is the deadline for employers to issue Forms W-2 to employees?
Employers are required to issue Forms W-2 to their employees no later than January 31st of the following year. However, if an employee requests a copy of their form by January 31st, the employer must provide it by that date.
What is a substitute Form W-2?
A substitute Form W-2 is a copy of the original Form W-2 that employers may issue when they do not have access to the IRS e-file system. It must include all of the same information as the official form and be in a format approved by the IRS.
What is a Form W-2c?
A Form W-2c, also known as the Corrected Wage and Tax Statement, is used to correct errors or omissions on a previous Form W-2. It is issued by employers when they discover that an error was made in reporting an employee's wages or taxes withheld.
What is the difference between an EIN and a TIN?
An EIN, or Employer Identification Number, is a unique number assigned by the IRS to businesses for tax purposes. A TIN, or Taxpayer Identification Number, refers to any of several different identification numbers issued by the IRS, including the EIN.
What information does a Form 1099-MISC report?
A Form 1099-MISC reports various types of non-employee compensation, such as rent, royalties, prizes, and awards. It is used by payers to report payments made to independent contractors or other recipients who are not considered employees.
What information does a Form W-2 contain?
A Form W-2 contains various pieces of information, including the name, address, and Social Security number of both the employer and the employee. It also includes the wages earned by the employee, tips received if any, state and local taxes withheld, Medicare and Social Security taxes withheld, and other relevant information.

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Federal tax forms

Form W-3 is one of Federal tax forms that are documents used to report and file federal income taxes with the Internal Revenue Service (IRS) in the United States. These forms are used by individuals, businesses, and organizations to report their income, deductions, and other relevant information necessary for calculating their federal tax liability.

The most commonly used federal tax form is the Form 1040, which is used by individual taxpayers to report their personal income tax. Other commonly used forms include the Form 1065 for partnerships, Form 1120 for corporations, and Form 990 for tax-exempt organizations.

Federal tax forms typically require taxpayers to report various sources of income, such as wages, salaries, and tips, as well as income from investments, rental properties, and other sources. The forms also allow taxpayers to claim deductions and credits for various expenses, such as charitable contributions, mortgage interest, and healthcare expenses.

It is important to file federal tax forms accurately and on time, as failure to do so can result in penalties and interest charges from the IRS.

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