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DS-2004 Notification of Appointment of Foreign Government Employee – Fillable PDF

  1. Language English
  2. Country USA
  3. Department Department of State
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DS-2004 Notification of Appointment of Foreign Government Employee – Fillable PDF

The U.S. Department of State requires foreign governments to submit Form DS‑2004 when appointing an employee to a U.S. diplomatic mission. This form records the employee’s name, title, mission address, and other essential details.

What is Form DS‑2004?

Form DS‑2004, Notification of Appointment of Foreign Government Employee, is used by embassies, consulates, and other foreign missions to officially notify the U.S. State Department of a new staff appointment. The form must be completed in English and submitted electronically or on paper.

How to Complete the DS‑2004 Online with Formize

Instead of downloading the PDF and editing it manually, you can fill the form directly on our site using the Formize PDF Filler app. Follow these simple steps:

  1. Click the "Fill out this form" button below.
  2. Wait a few seconds while the Formize PDF Filler loads the DS‑2004 template.
  3. Enter all required information in the fillable fields (mission name, employee details, contact info, etc.).
  4. Review the completed form for accuracy.
  5. Save the filled PDF or download it to attach to your email submission.

Common Mistakes to Avoid

  • Leaving fields blank: Every field marked with an asterisk (*) is mandatory.
  • Using the wrong mission address: Verify the official address of the foreign mission before entering it.
  • Incorrect date format: Use MM/DD/YYYY as required by the instructions.
  • Mismatched signatures: The appointing authority must sign exactly as shown on the form.

Submission & Follow‑Up

Once the form is completed, email the PDF to the designated State Department contact listed in the instructions, or upload it through the official e‑forms portal. Keep a copy for your records and confirm receipt with the mission’s liaison officer.

Need the original PDF for reference? Download the official DS‑2004 PDF directly from the U.S. State Department.

FAQ
  • Is the DS‑2004 form available in a fillable format?

    Yes. While the official PDF can be downloaded, you can fill it online instantly with Formize’s PDF Filler without any extra software.

  • Can I submit the DS‑2004 electronically?

    The State Department accepts the completed PDF as an email attachment. Use the email address provided in the form instructions or upload it through the official e‑forms portal.

  • What if I make a mistake after saving the PDF?

    Open the saved PDF again in the Formize filler, correct the error, and re‑save. No need to start over.

  • Do I need a digital signature?

    A handwritten signature is required. Print the filled form, sign it, and then scan or photograph the signed page before submission.

  • How long does the Formize filler take to load?

    Typically less than 5 seconds on a standard broadband connection.

  • Is the DS‑2004 form free to use?

    Yes. Both the official PDF from the State Department and the Formize filler are provided at no cost.

  • Can I edit the form after I have submitted it?

    Once submitted, you must request a new DS‑2004 from the mission’s consular office and complete a fresh form.

HOW TO

How to fill out DS-2004 for free, online in 3 easy steps:

  1. 1
    Open the Fillable Form
    Click the "Fill out this form" button on the page. The Formize PDF Filler app will load the DS‑2004 template automatically.
  2. 2
    Enter Required Information
    Complete each fillable field—mission name, employee name, title, address, telephone, and any additional notes—as instructed.
  3. 3
    Review and Save
    Double‑check all entries for accuracy, then click "Save" to download the completed PDF or to send it directly via email.
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ABOUT

Department of State (DOS) Forms

DS-2004 is one of application forms that are used by the United States Department of State (DOS) to collect information and process various services related to international travel, visas, passports, and consular services. The DOS is responsible for managing U.S. foreign policy, international relations, and providing services to U.S. citizens and foreign nationals.

Here are some examples of Department of State forms:

Passport Application Forms: These forms are used to apply for a U.S. passport, which is an official document issued by the government that allows individuals to travel internationally. Passport application forms collect personal information, details about citizenship, identity, and other required information.

Nonimmigrant Visa Application Forms: The DOS oversees the issuance of nonimmigrant visas, which allow foreign nationals to temporarily visit the United States for various purposes such as tourism, business, study, or work. Nonimmigrant visa application forms, such as the DS-160, DS-156, or DS-260, are used to gather information about the applicant's personal details, travel history, purpose of travel, and other relevant information.

Immigrant Visa Application Forms: For individuals seeking to immigrate to the United States, immigrant visa application forms are used. These forms collect detailed information about the applicant's personal history, family members, employment history, and other relevant information. Examples include the DS-260 form for family-based immigration or the DS-230 form for diversity visa lottery winners.

Consular Report of Birth Abroad (CRBA) Form: This form is used to document the birth of a U.S. citizen child abroad to U.S. citizen parents. It collects information about the child, parents, and supporting documentation.

Affidavit of Support Forms: When sponsoring an immigrant to the United States, a U.S. citizen or lawful permanent resident may need to submit an Affidavit of Support form. This form, such as the I-864 or I-134, is used to demonstrate the financial ability to support the intending immigrant and prevent them from becoming a public charge.

Consular Services Forms: The DOS provides various consular services to U.S. citizens and foreign nationals, such as notarial services, requests for emergency assistance, or renunciation of U.S. citizenship. Specific forms are used for these services, including forms DS-11, DS-3053, or DS-4079, depending on the nature of the service requested.

It's important to note that the specific forms used by the U.S. Department of State can change over time, and different services may require different forms. It's advisable to visit the official website of the U.S. Department of State or consult with the nearest U.S. embassy or consulate for the most up-to-date and accurate information regarding the specific forms required for various services.

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